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Registering births and deaths(出生申報書、死亡申報書)

Non-Japanese residents do not have a family register, but the Family Registration Law applies in the event a non-Japanese resident gives birth or dies in Japan. In such cases, you must visit the family register counter of the municipality in which you live to submit a notification of birth or a notification of death. This notification will be retained for a period of 10 years.

Last updated date:2020/6/15

What to do in the event you have a child

Procedures for submitting a birth registration when a non-Japanese resident gives birth in Japan

The following procedures need to be undertaken when a non-Japanese resident living in Japan gives birth.

  1. Submission of birth registration
  2. Acquisition of status of residence for child
  3. Submission of notification to government of home country

Where to submit birth registration

Please submit the birth registration at the Family Registry Division counter of the municipality in which you are registered as a resident.

Things you need to bring

  1. Birth registration and birth certificate (if you gave birth at a medical institution, you will have received a form for birth registration along with the birth certificate)
  2. Mother and Child Health Handbook
  3. Passports of father and mother (only if you wish to have the nationalities of the father and mother listed on the certificate of receipt)

Letters you can use for your child's name

  1. Katakana (please write down the spelling in Roman characters as an additional remark)
  2. Kanji (for those from countries whose names are written in kanji by law in that country)

What to do in the event a family member passes away

Procedures for submitting a notification of death when a non-Japanese resident passes away in Japan

Please submit a death notification form within 7 days of you knowing the fact that the person in question has died.
*In the case of non-Japanese residents who are married to a Japanese spouse whose spouse has passed away, you need to apply for a change of status of residence, so please inquire at your nearest Regional Immigration Bureau office or branch.

Where to submit birth registration

At the municipal office of the place where the person passed away, or the municipal office of the applicant's address or area of residence

Applicant

  1. A relative who lived together with the deceased individual (notification can also be made by relatives who did not live together)
  2. Other people who lived together with the deceased individual
  3. The homeowner, landowner, landlord or manager of the land where the individual lived

Things you need

  • Death notification form (please receive a notification form from the hospital which includes a death certificate (postmortem certificate) written by the doctor who was present at the time of death)
  • Application Form for Cremation Permit (obtainable from the counter of the Family Registry Division)

*Submit the Application Form for Cremation Permit at the counter together with the death notification. On the Application Form for Cremation Permit, write down the deceased individual's nationality, current address, crematorium, etc. If there are no discrepancies on the form, you will be issued with a Cremation Permit on the spot.

List of family registry divisions in ward offices
 
Name of ward officeCounterTelFax
Family Registry Division, Aoba Ward Office[21] 2nd Floor, Aoba Ward Office045-978-2225045-978-2418
Family Registry Division, Asahi Ward Office[12] 1st Floor, Asahi Ward Office045-954-6031 045-955-4411
Family Registry Division, Izumi Ward Office[201] 2nd Floor, Izumi Ward Office045-800-2341 045-800-2508
Family Registry Division, Isogo Ward Office[6] 2nd Floor, Isogo Ward Office045-750-2341 045-750-2535
Family Registry Division, Kanagawa Ward Office[107] 1st Floor, Kanagawa Ward Office Annex045-411-7031045-324-3586
Family Registry Division, Kanazawa Ward Office[205] 2nd Floor, Kanazawa Ward Office045-788-7731045-701-5234
Family Registry Division, Konan Ward Office[20] 2nd Floor, Konan Ward Office045-847-8331 045-841-1281
Family Registry Division, Kohoku Ward Office[24] 2nd Floor, Kohoku Ward Office045-540-2250045-540-2260
Family Registry Division, Sakae Ward Office[11] 1st Floor, Sakae Ward Office Main Building045-894-8340045-894-3413
Family Registry Division, Seya Ward Office[23] 2nd Floor, Seya Ward Office045-367-5641045-362-1488
Family Registry Division, Tsuzuki Ward Office[15] 2nd Floor, Tsuzuki Ward Office 045-948-2251 045-948-2259
Family Registry Division, Tsurumi Ward Office[4] 2nd Floor, Tsurumi Ward Office045-510-1700 045-510-1893
Family Registry Division, Totsuka Ward Office[4] 2nd Floor, Totsuka Ward Office045-866-8331045-862-0657
Family Registry Division, Naka Ward Office[21] 2nd Floor, Naka Ward Office Main Building045-224-8291045-224-8289
Family Registry Division, Nishi Ward Office[6] 1st Floor, Nishi Ward Office045-320-8331045-324-3585
Family Registry Division, Hodogaya Ward Office[1] 1st Floor, Hodogaya Ward Office Main Building045-334-6231045-335-6781
Family Registry Division, Midori Ward Office[24] 2nd Floor, Midori Ward Office045-930-2247045-930-2255
Family Registry Division, Minami Ward Office[11] 2nd Floor, Minami Ward Office045-341-1115045-341-1123
Where to inquire
Content Contact details
Inquiries concerning this page Service Desk Division, Ward Support Department, Civic Affairs Bureau (*Inquiries in Japanese only)
Tel: 045-671-2176
Fax: 045-664-5295
Email: [email protected]

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